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Maplewood Training (K-9) - Attendance and Report Cards (Administration)
sis.hzsd.caubershare.wikispaces.com/maple

1. Attendance
//as per the manual. It is a teacher based attendance system so overiding the teacher's entries should be used sparingly. Teachers will take attendance through connect ed - must be taken on the same day as the server date.//


 * **File - change date** - set date to the current date. (server and maple date should be the same)
 * **Attendance - Enter Attendance - Excursions** - leave as __confirm previous entries__
 * **Attendance - Enter Attendance - Homeroom Attendance**
 * the office should do attendance for substitute teacher here
 * this is also where you will check to see if teachers have entered their attendance
 * Just prior to lunch, you should "Reset Entered"

Support Files for Attendance




 * Kindergarten Attendance - Creating an alternate calendar pattern
 * Edit school calendar - options - alternate days
 * **Rotation** - determine the appropriate pattern (closest) for your school
 * adjust alternate days in calendar where you need
 * double click on the month in the calendar
 * click on a date you want to change the alternate day for
 * click on alternate day
 * enter 0 if it is a day you want to remove, enter 1 if it is a day you want to add.
 * do NOT re-assign pattern
 * Edit student profile
 * make sure all teachers are out of ConnectEd and then change the date back to August 31st.
 * under the enrolment tab change attendance to apply for alternate day cycle "1" or other appropriate selection.
 * Check schedule - viewing attendance register / printing a report

How to enter back attendance in the Maplewood Elementary system. media type="custom" key="4575206"

2. Report Cards
 * Preparation - defining terms and topics.
 * FYI - Middle Years - Grade Topic
 * FYI - Elementary - Report Card Topics
 * FYI - Kindergarten - use the Excel file from last year
 * File - Maintenance - Alphabitize - everything should be checked off
 * File - Maintenance - Count - This year's classes and grades
 * File - Maintenance - Topic Based Marks - Correlate Database
 * Define Terms
 * **Marks - Topic Based Marks - Define Terms**
 * Middle Years - define each term as reportable (ie. TERM1, TERM2, TERM3, TERM4)
 * Elementary - define each term as reportable (ie. ELM1, ELM2, ELM3)
 * Define Topics
 * **Marks - Topic Based Marks - Define Topics**
 * Middle Years - Grade
 * Elementary - [[file:Elementary Define Topics.pdf]]
 * Select Terms
 * **Marks - Topic Based Marks - Select Terms**
 * Middle Years - Filter for classes and assign appropriate terms to each class.
 * It is possible to filter for semester 1 classes and "assign all" the proper terms.
 * Elementary - Filter by all homerooms and assign terms.
 * Select Topics
 * Preparation
 * Each elementary homeroom teacher is responsible for entering ALL marks and comments for their homeroom students
 * Middle years teachers enter marks and comments for the classes they teach
 * Ask teachers to choose 5 Work Habits and 5 Social Skills that they would like to report on for the year [[file:Work Habits and Social Skills.pdf]]
 * Here is the video that explains how to finish selecting the topics once teachers have filled out the form above.
 * Here is the video that explains how to setup the report builder report card to grab the topics selected in the previous step.
 * **Marks - Topic Based Marks - Select Topics**
 * When selecting a topic ensure that the red check is beside it by clicking assign!
 * Middle years - Filter for all classes
 * Assign the topic "Grade" to them
 * Elementary - Filter by homerooms (Grade 1-5)
 * For each homeroom assign topics that apply to that homeroom. (Some topics may be assigned at the workshop, but work habits and social skills will need to be assigned once you are back at your school and the teachers have chosen which ones they want to report on)
 * Locking Terms and Topics
 * After your "cut-off" date for mark entry, you should lock the terms and topics so that teachers can't go back in and mess up the marks. If they want to change a mark, they need to do it through the office.
 * **Marks - Topic Based Marks - Lock Terms and Topics**
 * Click the drop down menu to lock terms and topics that have passed. You may also want to lock future terms and topics.
 * Comments
 * **Marks - Topics Based Marks - Define Comment Parameters** (set up comment size to prevent teachers from entering more comments thant fit)
 * Grade - 18 cm wide by 1.5 cm high. Arial 10, Red.
 * Topic Total - 18 cm wide by 5 cm high. Arial 10, Red
 * All Other Topics - 0 cm wide by 0 cm high, including sub-topics, this prevents teachers from putting in comments that won't get printed on the report card.
 * **Marks - Topic Based Marks - Define List of Comments**
 * Suggested Report Card Comments (optional) - report cards comments must be entered in by each school if you want the suggested comment bank to be populated.
 * Connect Ed. Entry (Achievement Entry by homeroom/class)
 * Teachers will enter info into connect ed.
 * Printing Report Cards
 * Background
 * The report cards are printed from something called Report Builder under the Reports menu. Reports have been created for both the middle years report cards and the elementary report cards. The elementary report cards come out looking very similar to the excel file report cards. The high school report cards are fairly generic at this point, but they may bet "spruced up" in the future.
 * Elementary
 * There are 3 pages to the elementary report card. Each page is printed separately.
 * Page 1 and page 3 are printed from the same reports for each grade, Elementary Report Card Page 1 and Elementary Report Card Page 3, respectively.
 * Page 2 has a different report for each grade. They are called Elementary Report Card Page 2 - Grade 1, etc. This is because each grade will have different topics that they are reporting on in the second page of the report card. For example, grade 1 only has 3 topics under math, but grade 2, 3, 4, and 5 all have 4 topics. Work habits and social skills will also be different for each grade.
 * If you have more then one homeroom for a particular grade (ie two grade 1 homerooms), please call me over as we will need to create you a page 2 report for each of the homerooms.
 * Once you open a report: **File - Print**
 * Now select the print order (by grade, alphabetically, etc). It is a good idea to view them first, and then print from there. If you are printing for several students at once, it will take a while to print them, just be patient.

media type="custom" key="4611096"
 * GRADE 6 PILOT**
 * *** Setting up the terms and topics. Please see the video below to setup the terms and topics. You will be:**
 * **unselecting terms from the grade 6 classes**
 * **selecting the terms for the grade 6 homeroom**
 * **defining the new ELA topics for the grade 6's**
 * **selecting the topics for the grade 6 homeroom**
 * Ela6 Topics -
 * **Saving the grade 6 pilot report card. Please follow the instructions in the following video.**


 * media type="custom" key="4611092"

3. Present and Past Students**
 * Student has left your school
 * retire **student record** in enrolment tab, then **Transfer -> From Present to Past (by individual or all alphabetically)**
 * Student was previously in your school and now has returned.
 * **Transfer -> From Past to Present(by individual),** remember to give an enrolment reason in the enrolment tab.

4. Map to Conventional Marks
 * Do a backup first by clicking **File>Maintenance>Backup/Restore**
 * "preMap" to the beginning of the "Backup Name"
 * Click the Start button
 * Click Done
 * **Marks>Topic Based Marks>Define Map to Conventional Marks**
 * Click the Filter Button
 * Filter by Term/Topic for "All Terms" and the topic of "Grade", Click OK
 * Under Terms, select "T1 Mid/High" in the first row
 * Click the "..." button in the same row and click on "Grade" then click the select button, then Done
 * Do the same for "T2 Mid/High" in the second row and so on until you have all 4 terms listed.
 * Select "Copy final mark to column 6"
 * After "Map marks of full year classes to term" choose "1 & 2" in the drop down box
 * Click the Map button, Click Yes, Click OK, Click Done.

5. Staff maintenance! How to remove retired/past teachers from no longer employed by Horizon in a School. media type="custom" key="4907365"

6. Busing Routes media type="custom" key="4907611"

7. Report Builder